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Policy 5.8 – Delegations

 

POLICY TITLE:                  DELEGATIONS POLICY

 

 

POLICY NUMBER:                        5.8

 

POLICY STATEMENT:

The Lyell McEwin Regional Volunteer Association is committed to developing clear lines of authority, responsibility and delegation throughout the organisation. The organisation believes it is paramount that individuals working within the structure of the organisation understand the level of delegated responsibility they have in order to conduct their business in a manner which reflects the Association’s ethos of best practice

 

EXPECTED OUTCOMES:

v  Clearly defined lines of accountability and responsibility

v  Clearly defined levels of authority

 

PROCEDURES (To implement Policy)

 

SITUATION

DELEGATED OFFICER

COMMENTS

 

1. STAFFING
a)      Appointment of Executive  Officer President & Board President would liaise with Board of Governance to elect a suitable interview panel
b) Appointment of all other

     paid staff

Executive Officer EO would negotiate with appropriate key personnel to appoint suitable person
c) Appointment of Volunteers EO, DOV, Café Manager, Area Manager &/or recruitment team Dependant upon area
d) Acceptance of EO’s

    resignation

President & Board President would take to Board
e) Acceptance of other staff

    member resignations

Executive Officer EO would be expected to notify President
f) Approval of annual &

   all other special leave

President

Executive Officer

Of EO

Of other paid staff

g) Rostering of staff in

    Business Service areas

EO &/or Café Manager  
h)  Time Sheets Executive Officer

 

Other delegated staff members in EO’s absence
i) Dismissal & Formal reprimands President & Executive

Board Members (collectively)

President & Executive

Exec Officer & President (and maybe Senior Staff if appropriate)

EO &/or senior staff

Of Board Members

Of President & Executive

Of EO

Of other paid staff

 

Of volunteers

 

SITUATION

COMMENTS

DELEGATED OFFICER

 

2. FINANCIAL DELEGATIONS

 

a)      Spending over $5000

 

Where a regularly expected expense (eg S&W)

Where not a regular expense

EO / Treasurer or President

 

Board or Executive

b) Spending up to $5000 It would be expected that the EO would report substantial spending on items considered extraordinary Executive Officer
c) Spending up to $3000 On regular items required for Business Service areas only Café Manager
d) Spending up to $2000   DVS
e) Authority to draw cheques   Executive Officer

President

Vice President

Treasurer

DOV

f) Authority to sign cheques Any two designated signatories to sign Persons identified in the annual minutes of the first special board meeting held after the AGM
g) Approval of Donations   Board of Governance or Executive
h) Credit Card Limitation – Manager of Volunteer Services As per approved limits of credit cards  

 

 

3. MISCELLANEOUS
a)      Signatory to Corporate Affairs & other legal Govt Documents Public Officer Exec Officer
b) Signatory to other contracts Following approval by Board President or Executive Officer
c) Official Spokesperson Issues may need to be cleared by appropriate LMH personnel Executive Officer or President
d) Funding for conference /

    study leave over $1500

For EO & Board members

For all other staff & volunteers

Board or Executive

Executive Officer

e) Cab Charge Vouchers   Senior Staff
f) Petty Cash   Senior Staff
g) Reimbursement of mileage   Senior Staff
h) Minor Works To Association operated areas

To hospital areas

EO

EO via hospital authorities

i) Major works   Board of Governance
j) Policy Development Policy Sub – Committee On behalf of Board of Governance

 

 

 

Credit Card expenditure added May 2006

Policy Last Updated:   September 2011

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